Copy machines have fulfilled the same basic needs for many years. They make copies, the scan documents, they serve as network printers and they provide features such as automatic stapling, two sided printing etc. There have been some great features that have recently been incorporated into the newest generation of copy machine. Take a peek at the following list of the 5 newest copy machine features that may benefit your office.
Mobile Printing from phones and tablets
Many of the current generation small business copy machines have the ability to accept print jobs from mobile devices. You can download a free application that will allow you to print photos, documents and emails directly from your smart phone or tablet. This can be a huge benefit for companies with a lot of visitors and guests.
Built in USB Port
Most of the newer generation copy machines have a built in USB port. This feature is very helpful because it allows users to insert a USB thumb drive directly into the machine allowing them to print documents stored on the thumb drive or scan documents onto the drive.
Dual Scanning
Many office copy machines come with an option to add a Dual Scanning Document Feeder that scans both sides of a double sided original in a single pass. Many of the older style copy machines run double sided originals through the feeder and then use an inverter to flip the original over and run it back through the document feeder a second time to scan the other side of the original document. The dual scan, single pass technology not only doubles the speed of scanning 2 sided documents, it also is much more reliable due to eliminating the need to flip over and re-feed originals.
User Recognition
The copy machines of today have come so far in the way of technology. Many of the machines being manufactured today have automatic user recognition which allows the machine to be kept in energy save mode and automatically power up as a user approaches the machine. Other sources of user recognition include biometric scanners that allow users to log in to use the machine with a finger print scanner. This feature allows companies to restrict access to unauthorized users and eliminates the frustration of forgotten and pilfered passwords.
Password protected and encrypted scanning
Copy machines are being used more and more as document scanners. In many cases the documents that are being scanned are of a sensitive nature. A growing number of newer copy machines offer the ability to password protect and or encrypt documents as they are being scanned.
The copy machines being manufactured today aren’t your father’s copy machines. Today’s copy machine are serving as the bizhub of your office workplace copying, printing and scanning documents with features that allow offices to be more efficient, more productive and more secure than ever before. As your copier representative if your current machine provides these helpful features and take full advantage of these advanced capabilities.
