The Best Copier for Law Offices
Law Firms are well versed with the importance of having a dependable, efficient, high volume multifunction copy, print, scan system to support the heavy document workflow found in the most offices associated with the Legal Profession. Not only does the copier need to be fast and have the accessories law offices need such as automatic stapling, 2- and 3-hole punch, tri-folding etc. but reliability is at the forefront of every Law Firms priority list when it comes to the best copying system for their firms.
At Common Sense Business Solutions, we recognize how critical it is to our clients in the Legal Profession that they can count on their copier to operate a peak performance without interruption and that when service is needed, that service can be provided quickly with the bare minimum of down time. This is why we provide the highest quality of Konica Minolta multifunction copying systems along with our all-inclusive maintenance agreements with guaranteed same day service response on all service requests. Additionally, Common Sense Business Solutions offers a guaranteed 2-hour response on all critical, time sensitive service issues that prevent the copier from performing necessary tasks.
6 Critical Things to Ask When Choosing a Copier for your Legal Office
1) Tracking Print Usage by Client or Attorney
Most Legal Offices follow the practice of tracking the prints, copies and scans made for each client and often for each individual attorney working in the firm. Konica Minolta multifunction copiers make it easy to track each clients and attorney’s print usage by using Account Tracking which requires a numeric code to access the printer and then tracks all copies, prints and scans by code number. The upside to this is obvious in that law offices are able to recoup costs from clients and can track the usage of each individual attorney to share the costs of internal copying and printing. Account Tracking is a standard feature included on all Konica Minolta multifunction copiers.
2) Data Security
Never has data security been more important that it is today, regardless of industry and especially in the field of law. Many Konica Minolta multifunction copying systems offer a wide array of cutting-edge tools that improve data security when using your networked printing and scanning system. Amongst the security enhancements are Bitdefender Virus Scanning, Security Watermarks, Encrypted PDFs, Password Encryption, Digital I.D. Encryption and SMTP authentication to enable security when sending emails from the copier. To illustrate the reliability of their security functions, Konica Minolta obtained the Common Criteria for Information Technology Security Evaluation IEC 15408.
3) Guaranteed Same Day Service Response
There is nothing quite like crunch time when preparing for a huge case and we recognize how critically important it is to avoid downtime on copier when you have a huge volume of time sensitive information that needs to be printed and scanned. We understand that your law firm counts on your copier to perform when needed the most and that is why we provide preventative maintenance and guaranteed same day service response to minimize the potential of costly downtime. Our experienced, local technicians will arrive in less than 2 hours any time there is a time sensitive service need requiring immediate attention. We know you’ll be impressed with the fast, local copier service we provide, and we stand behind this assertion with a money back guarantee.
4) Electronic Page Numbering, Date Stamping, Image Stamping and Security Watermarks
Many of our Attorneys and Legal clients benefit from the electronic page numbering, date stamping and text stamps that can be added directly onto the pages as they are being printed. Page numbering and date stamping are available in various options and can be placed in different positions on the pages such as bottom right, top left etc. A feature used by many of our legal clients is image stamping with standard choices such as Top Secret, Draft, Confidential, etc. You can also add custom stamps to the library such as Client Name, Attorney Name, File Copy, etc. This feature in convenient, offers clear legible text stamps and it eliminates the need to for a highly paid legal assistant to resort to using a messy rubber stamp and ink pad.
5) Finishing Features
Stapling, Hole Punch and Folding – We work with dozens of law firms in Sonoma County and the North Bay, and we know that you produce high volumes of printing and that you don’t have time to manually sort, staple, hole punch and fold paper. Konica Minolta multifunction copiers provide a wide array of finishing features that include automatic stapling of up to 100 sheets at a time, unlimited 2- and 3-hole punch, tri-folding of up to 4 pages at a time so your prints are dispensed from the copier envelope ready.
6) Printing and Scanning Speed
Law Offices have huge document workflow and are often under tight time constraints and anything that can save time for highly paid legal assistants cuts down on costs and helps the office run more smoothly. It’s for these reasons that Konica Minolta makes multifunction copiers, printers and scanners that are lightning fast and efficient with print speeds of 75 pages a minute and scan speeds of up to 120 sheets a minute. Add to the scan speed the fact that the automatic document feeders used for scanning can accept up to 300 sheets of paper at a time and scan both sides of the page in a single pass through the feeder. If your law office is looking for a fast and efficient printing and scanning solution, you will want to consider a Konica Minolta multifunction copy system.
Same Day Service Response
Our average response time is approximately 4 hours
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Common Sense Business Solutions has been providing multifunction copiers to professional offices in Sonoma County for over a decade. See what our clients have to say about our services.
Law Offices at Kevin McConnell
At Common Sense Business Solutions we recognize and appreciate the fact that we can only be as successful as the valued customers we serve. We set the bar high in asking our customers to have lofty expectations that we’ll do a great job on their behalf. We strive to be friendly, provide good communication, resolve issues promptly and make sure that the equipment we’ve provided is performing at the highest possible level. Supporting the companies that support us is what Common Sense Business Solutions is all about. If your company is looking for great copier service in Sonoma County, California then we feel Common Sense Business Solutions is a great fit for you.
They deliver first class service and responsive support.
The support is awesome. If there is an issue, it’s fixed within a few hours.
Great product, great price point, great support!