Having an in-house copy machine service can drastically boost how your business runs. A good copier can automate some manual tasks and allow your employees to concentrate on tasks that have a substantial impact on your bottom line. Purchasing a new or used copier can be a stressful task. One of the best strategies for simplifying the process is working with a reputable local firm like Common Sense Business Solutions. You can also settle for a unique model like Konica Minolta Copiers. Below are questions to ask yourself when you are selecting a copier that will address your business needs.
What tasks will the copy machine perform?
Prepare a list of tasks that you anticipate your copier to perform. These tasks can range from printing, copying, faxing, stapling, binding, scanning, to saddle stitching. When you choose high quality, modern copy machine, you can automate all these tasks. Your list should contain both must-have features and desired features. For instance, ability to print is a must-have feature while saddle stitching is ideal but not necessary. This list will assist you in determining the ultimate configuration and the amount you need to invest in the office equipment.
What production capacity do you need?
Production and capacity aspects can be assessed based on warm-up time, the speed of printing, and paper capacity. A copier that takes a lot of time to warm up can significantly slow down workflow in your company. Nowadays, modern machines are designed to reduce this important operation. Most High-quality copiers can hold more than 1,000 sheets of paper while others have a 3000 sheet paper capacity. This high capacity allows these copiers to manage more than 100,000 copies each month.
When it comes to printing speed, go for copy machines that have a production rate of not less than 35 copies per minute. If you have big production capacity needs, look for quality machines that can produce more than 85 copies per minute.
What type of network capabilities do you need?
The type of copy machine service that you select for your business can have a substantial impact on workflow and productivity, particularly in a high copy-volume setting. If your workplace has several employees using the same copier, go for copy machines that have wireless networking ability. While identifying a networking option that suits your business needs, don’t forget to consider data security. Ensure your information will be secure when scanning or sending documents to the printer by buying or leasing Konica Minolta Copiers.
How many copy machines does your business need?
The number of copy machines needed by your business will depend on factors such as volume and number of workers that utilize the printer on a regular basis. If your monthly production is big or you notice long lines at your office copier, it is time to lease or purchase new ones. If your employees have to roam through a series of cubicles or move to another floor, you need to buy new copy machines and position them in strategic places within your building.
An exceptional in-house copy machine service can streamline the operations of your business. Therefore, you should conduct intensive research and use the above questions to identify unique copiers. It pays to purchase printing machines from a reliable brand. At Common Sense Business Solutions, we offer budget-friendly, cutting-edge Konica Minolta Copiers. For more details call us today at (707) 528-2151 or visit our website.
