Today’s business copiers can give you dozens more features than copiers from just a decade ago. It used to be that you couldn’t scan, print and fax from the same machine but now you can do all three plus attach documents in emails from a business copier.
Whether you decide to buy or lease a modern business copier you’ll have the ability to make duplex (double-sided) copies and control the trim with full-bleed copies. Some advanced business copiers from Konica Minolta can even store account codes and make three-hole punches or staple documents together to make life that much easier.
Why Choose Konica Minolta Business Copiers
Protect Your Data
Another aspect of modern business copiers that doesn’t get discussed nearly enough considering its importance is data security. Modern business copiers really up the ante when it comes to protecting your company’s and customers’ sensitive personal and financial information thanks to advanced encryption and authentication.
Proximity card readers as well as swipe card readers mean that only authorized employees can access certain documents. Modern copiers encrypt any data that gets stored on the copiers hard drive so that a data breach doesn’t imperil sensitive information, such as customers’ social security numbers or bank routing numbers.
Today’s business copiers are digital. That’s a blessing as long as you have the right encryption and data security in place. The ample RAM and internal storage capacity on modern digital printers means that you can quickly retrieve documents that you’ve previously printed or scanned without compromising the integrity of your employees’ or customers’ data.
Scan More Efficiently
The two ways to protect your data while making copies are encryption and data overwriting (a.k.a., file wiping or shredding). Encryption basically means that you’re scrambling the data so that it can only be read by your software whereas data overwriting is where you periodically change the disk’s bit values and overwrite the disc space.Modern business copiers from Konica Minolta can provide your business with devices that use encryption and make frequent overwrites to keep your data secure.
A high-end business copier can wind up saving your company a lot of time and energy thanks to built-in features like duplex scanning and an automatic feed. When you consider the time and hassle involved in making thousands of copies you realize the hundreds of hours that you’re saving every year by having a business copier with an automatic document feeder.
The best copiers can make these scans with thousands of pixels worth of resolution so you never have to worry about compromising your documents when you make digital and hard copies for office use.
Lock in the Savings
Depending on your business, leasing a business copier can make a lot of sense. When you do so you’ll probably be covered by a maintenance and service agreement that covers the essentials like drums, toner, and other major components of your business copier.
The best part about leasing a business copier might be that you can parlay the monthly expense into a purchase down the road. That saves money while you’re making the payments and enables you to ultimately own an efficiency-enhancing piece of equipment to fuel your long-term growth.
In the meantime, the service agreement that you’ll sign up for will likely cover things like the rollers and blades on your business copier so that you can spend more time and energy delighting your customers.
A business copier can also make sense if you need something today but you’re unsure how much you’ll need to scale up for tomorrow. Contact Common Sense Business Solutions to find out the best option for your expanding business.
