As a business owner, your finances are never far from your thoughts. Almost every decision you make can impact your bottom line, and that includes what office equipment you purchase or lease. If you’re looking to reduce expenses and maximize your cash flow, it’s important that you consider every item you’re paying for. While you may assume purchasing copiers is the most cost-effective option, you may find that leasing is actually the better way to optimize your cash flow. Let’s take a look at how leasing copiers for your business in California from Common Sense Business Solutions can save you money and help you keep your budget under control.
Understanding the Hidden Costs of Copier Ownership
While it’s true that buying a black and white copier involves a one-time cost, that’s not the only cost of owning and operating a copier. There are a number of hidden costs that you will need to consider when budgeting for an office copier:
First, the initial purchase cost can be quite high, especially if you’re buying a multi-purpose color copier. You may need to set aside several thousand dollars for one of these machines. For small businesses, saving this money can take several months or more.
Next, you have to budget for ongoing maintenance and repairs. If your copier breaks, the cost of repairing it is on you. Paying for regular maintenance can help reduce the risk of a breakdown, but those maintenance costs are also on you. Any costs related to setting up the copier and troubleshooting any issues also fall on your shoulders.
Then there’s the cost of toner and ink. You’ll need to purchase additional toner fairly often, especially if you make a lot of copies. It’s possible that you’ll have to buy new toner every month. If you’re making color copies, this often means purchasing the three color toner cartridges plus black. Some cartridges can cost around $100 each.
Finally, there’s a hidden cost of copier ownership that most people don’t think about: obsolescence. If new technology hits the market, you may find that your current copier isn’t able to keep up. Your only option then is to buy a new one, but that may mean discarding a machine that you haven’t had for long.
The Benefits of Copier Leasing
When you lease a copier in California, you can take advantage of a number of benefits that will help you maximize your cash flow. These benefits make it easier to create a monthly budget, keep on top of equipment maintenance, and reduce the risks of emergencies and of running out of toner.
Keep your cash flow under control
When you buy a copier, you’re often spending a large amount of money at once. This can leave you without extra cash on hand for several months or more. However, when you lease a color copier, you don’t have to worry about a large upfront cost. Instead, you are able to work the lower monthly leasing fee into your budget. This means you have extra money in case an emergency occurs.
You know what your payments will be
When you lease equipment, you know exactly what your monthly cost will be. There’s no surprise costs, even if you need repairs or maintenance. CSBS also includes toner in your contract, so you may not even have to cover that cost unless you run out before your next scheduled delivery. Knowing exactly what your monthly cost will be will help you maximize your cash flow since you won’t need to budget anything beyond your lease.
Upgrade as needed
Technology is always changing. At times, a new piece of technology will hit the market with little or no warning. With a lease, this isn’t an issue. You can simply reach out to CSBS and ask about upgrade options. We’ll adjust your lease and get you a copier that includes the newest technology. If you decide the copier you have is too much of a machine for you, we can even help you downgrade your lease to a copier that’s more budget-friendly.
Other support
In addition to including maintenance and repairs, leasing a copier in California also includes training, IT support, and any other support you may need. If you ever have a question or concern, you simply reach out for help at no additional cost. Again, you won’t need to have any cash reserves related to copier support, allowing you to allocate those funds elsewhere.
Choosing the Right Copier Leasing Provider
When it comes to choosing a copier leasing provider in California, there are a few things you want to look for. First, you want to be certain that you’re working with a reputable company that has years of experience in the leasing industry. This shows that the company understands copier technology, brand names, and copier needs. It also shows that they have the experience necessary to diagnose and troubleshoot problems.
You also want to see the range of options available. CSBS has a variety of brand names, plus we have copiers for a range of businesses and needs. We can help you find the perfect small black and white copier that can handle up to 500 pages per month if that’s what you need, but we also have large, 10,000 plus pages per month machines that can copy in color plus fax, scan, print double-sided, and more.
Our leases are customizable, too. We can help you find the right options for leasing multiple machines, upgrading as needed, or even downgrading if you decide you need to cut your budget or that your current machine has many features you never use. We will also work with you to determine how often you need toner, when to provide maintenance, and what training you need.
Customer support is another area where you need the best. If your leased machine goes down, you don’t want to wait days for someone to come look at it. That can cost you money at worst and be a major inconvenience at best. CSBS will have someone to you within 24 hours, and if the issue is something we can’t fix quickly, we will supply you with a new copier.
Reach Out to CSBS Today to Learn More
If you’re ready to lease a copier for your small business in California, there’s no time like the present. The team at Common Sense Business Solutions is here to answer any questions you may have and to help you determine which machine best fits your need. Whether it’s a color all-in-one copier or a small black-and-white machine, we’ve got it. With our leasing options, you’ll be able to keep your monthly costs within budget while taking full advantage of the various benefits of leasing. You won’t have to worry about maintenance, repairs, or even toner. Contact us today to learn more.
