Background
When we first met with Deb Prolo, the owner of Accountable Solutions Bookkeeping, she was experiencing frustration with her existing copier and the service provider. Deb shared that she felt that she was paying more than she should and that her current machine was unable to print in color and did not offer any scanning functionality. In addition Deb shared that she was not satisfied with the response she received from her existing copier service provider. We asked a lot of questions and with Deb’s help we were able to compile a thorough evaluation outlining the areas in which we could offer improvement.
Solution
Common Sense Business Solutions presented Accountable Solutions with a proposal for a Konica Minolta Bizhub system that provided solutions to all of the concerns Deb had with her existing copier. First and foremost we were able to reduce the cost that they had been paying for their existing copier by 73% and we were able to help them return their existing copier. Additionally, the system that we offered provided both black and white as well as full color printing which was a huge benefit to their office. Last but not least, the Konica Minolta Bizhub system that we provided offered Accountable Solutions the high speed network scanning functionality it so immediately needed.
The original Konica Minolta Bizhub C253 that we provided successfully fulfilled all Accountable Solutions’ needs and expectations for five years. At the conclusion of the copier lease agreement on the Konica Minolta Bizhub C253 machine we were able to upgrade Accountable Solutions to a newer, faster Konica Minolta Bizhub C280 while lowering their costs even more.
Summary
Deb and her staff have become very appreciative and loyal customers and proclaim to be thrilled with the benefits that we’ve provided and the great local service and support that we offer.
Testimonial
CSBS received the following testimonial from Deb Prolo, Owner of Accountable Solutions:
“Ross, I just wanted to take a moment to thank you for your contribution to Accountable Solutions. The first time we met you really understood that I was not getting my copier needs met. I had worked tenaciously with the previous company to no avail. Within ten minutes of meeting with you, you understood my problem, and had a solution.
The first thing you addressed was that I was paying way too much for my service contract. I felt that to be true, but you actually validated it I You then explained your philosophy of paying for support based on usage, verses a flat fee. Well that one philosophy saved my company 73.7%, which means I think you are a rock star! I really appreciate your approach to finding “Common Sense Business Solutions”!
I also really appreciate working with a locally owned and operated business. It is always so nice to see you or Hassan stop by to get the meter readings. I was not used to that kind of hands on service, and it did not take long to get accustomed to it. Even in that small way, I just really feel taken care of as your client.
Not to mention the support and guidance when it came to moving my office this past year! Talk about a seamless transition. You arranged for the pick-up from the old location and delivery to the new location. It was so nice to have just one conversation regarding the move, it was on your calendar and it just happened! I have mentioned that you, Ross, are a rock star, right?
During my normal business day I make many business decisions. I would like to think that my clients feel all of those decisions. But most often they don’t even realize a change has occurred. Well, I can tell you that were not true with my decision to change copiers to the Bizhub C253. My clients FELT it! The quality and speed of the scanner meant that we were emailing our clients more than faxing. So not only were moving more toward paperless, so were the clients. And to say the clients loved the change would be a profound understatement.
Ross, you are the best! Common Sense Business Solutions is the best. I simply cannot imagine working with anyone else for my copier needs!
Common Sense Business Solutions is a locally owned and operated office equipment dealership with the goal of creating lasting relationships with our neighbors and business partners in Sonoma County while making a positive impact on our community and environment. We use our experience to provide personalized, detailed evaluations that help our clients save money while implementing the most efficient solutions to meet their individual needs.
Accountable Solutions is a provider of bookkeeping services to local businesses.
Enhancing Office Efficiency with Remote Monitoring Features
One aspect not previously discussed is the incredible value of remote monitoring features that modern multifunctional copiers provide. Remote monitoring allows businesses to track their copier’s performance, toner levels, and usage metrics in real-time, which can drastically improve operational efficiency. By proactively managing these factors, companies can avoid unexpected downtimes or shortages, ensuring seamless workflows. Remote access also enables quick troubleshooting and resolution of issues without requiring on-site service, saving both time and money.
Customization for Industry-Specific Needs
Another overlooked advantage is the ability to customize multifunctional copiers for industry-specific requirements. For instance, law firms may require secure document handling and compliance with confidentiality regulations, while graphic design firms might prioritize high-resolution color printing and advanced finishing options. Many multifunctional copiers now offer tailored software and features to meet these unique needs, making them more than just office equipment—they’re essential tools for specialized workflows. By choosing a machine that aligns with your industry, businesses can further boost productivity and reduce manual processes.
Incorporating these advanced features can turn your copier into a strategic asset, driving efficiency and lowering long-term costs.
