Managed print services can be an incredible time and money saver for many businesses. These valuable services help you to keep your fleet of computers, printers, copiers, and other devices connected and functioning at peak efficiency.
What are managed print services?
You may be asking yourself, what are managed print services and how can they benefit my company? Simply put, managed print services place the responsibility for printer maintenance and functionality on a team of experts from your copier company. This team will thoroughly assess your company’s particular printing needs and help you set up your computers and printing devices for optimal use. Plus, they can provide on-going monitoring and give you advice to improve your practices, save money, and reduce waste.
How does this help businesses?
The benefits of managed print services are many. Whether your company is large or small, you probably agree that your time and the time of your employees would be best spent focusing on growing your business rather than worrying about managing your printers. So, what are some of the specific tasks managed print services can take off your plate?
Manage your toner inventory
Managed printing services help you save money and frustration by managing your inventory of backup toner for all printing devices. Many companies try to keep at least one back-up of toner for each printer or copier. This can result in hundreds or even thousands of dollars of inventory sitting on a shelf waiting to be used. Managed printing services can set up your devices to automatically notify and re-order toner inventory at the appropriate time.
Maintenance and repair
Nothing throws off your work rhythm quite like a major printer malfunction. Even worse, these things always seem to happen right before a big project or other important deadline. Managed print services can handle all routine maintenance, which reduces the chance of a big breakdown to begin with. If something major does happen, you’ll know that an expert will be available right away to find a solution.
Reduce pressure on IT departments
Depending on the nature of your business, you may have an IT department that currently deals with all of your technology issues. In an increasingly modern business world, many companies have laptops, desktops, tablets, and mobile phones for multiple employees that all need to be able to print to a multitude of copiers and printers. Connecting and managing all of these devices usually relies on networking capability, Wi-Fi, and Bluetooth. Handing these tasks off to a managed print services team will allow your IT department to focus on computer functionality, software, and other tech elements that are vital to your business.
Boost productivity
The bottom line is that managed print services can boost productivity in a multitude of ways. Obviously, freeing up your IT team allows them to work more efficiently on other tasks. Preventing or quickly repairing malfunctioning copiers helps all your employees get work done more efficiently. Not to mention, managed print services can give you lots of advice and help you set up your printer network to get the most out of your time, money, and consumable resources.
Managed print services are something every business should consider, especially if you have a large fleet of printers, copiers, and computing devices to manage. Although it is possible to handle printer functionality and maintenance on your own, it can take up a tremendous amount of your time. It can also be incredibly frustrating if you lack the knowledge or tech skills to handle all copier issues. To save yourself the headache, consider managed print services as a fantastic solution. Contact us today!
