If you are running a business especially one that is office oriented having access to all the necessary equipment that help you to efficiently manage workloads and make communication easier is of the utmost importance. Since photocopiers are one of the most common and necessary pieces of equipment found in most business environments today it would be almost impossible for most businesses today to provide efficient services without owning one. When in the process of buying a copier people should make sure that they obtain one that possesses all the features to fit their requirements and business needs.
Procure A Copier That Offers Versatility And Flexibility To Your Business Setting
With all the of the different industries and working platforms existing today you want to be certain that you find a copier that speaks to your business needs in the most proficient way.
Let’s say a business entails large amounts of copying as part of its operations it would make sense to select a Laser/LED model copier as this would be ideal to facilitate high volumes of copying at incredibly high speeds while for a business that specializes in graphic design or photography would better manage with the Inkjet model as they are capable of copying at much higher resolutions.
Other than their versatility in a technological era such as this network connectivity and cloud services are essential to ensure efficiency and compatibility in your business setting. Choosing a copier that is designed to facilitate advanced features like connectivity, file sharing and information transfer is vital if businesses are to operate within modern working platforms.
Maintenance Contracts Should be Included
As it relates to the keeping copier machines well maintained and in good, working, condition when buying a copier people should ensure that they procure a machine that includes a maintenance contract. Essentially this will serve to provide consumables and maintenance when necessary and help to people to avoid additional cost to keep machines working and properly supplied.
Fortunately most Inkjet and some laser models are refilled by some dealers at very low costs but the best course would be to procure a copier with a maintenance contract to avoid any inconvenience or decreased productivity within your business setting.
Make Common Sense Business Solutions Your Choice When Buying a Copier
At Common Sense Business Solutions we offer a wide range of the latest in copier technology at very, affordable, prices and we work with clients to make sure that they select a copier that best suits their needs and budget. Our five star satisfaction rating and excellent reviews are testament to the great products and services we offer.
Frequently Asked Questions
1. What should I consider when buying a copier for my business?
When buying a copier, think about your business’s volume needs, required features, and future growth. Consider if you need color printing, duplexing, or cloud connectivity. According to a survey, 75% of small businesses prefer multifunctional copiers because they streamline tasks by combining scanning, printing, and copying. Look for machines that support high monthly duty cycles to match your workload demands.
2. Is it better to lease or buy a copier?
It depends on your financial strategy. Leasing is ideal for businesses wanting to preserve capital, as it spreads costs into manageable monthly payments. However, buying gives you long-term control without recurring expenses. Over 80% of businesses that buy copiers find that they save on long-term costs after three years of use, while leasing may cost more overall but offers flexibility with tech upgrades.
3. How much does a business copier cost?
The cost of business copiers varies. Entry-level models for small offices may start at $1,000, while high-performance, multifunctional copiers can exceed $10,000. A 2023 report shows that small businesses typically spend between $3,000 and $6,000 on mid-range copiers that balance speed, quality, and features. You should also budget for toner, maintenance, and potential upgrades.
4. What is the difference between a laser and an inkjet copier?
Laser copiers are ideal for high-volume printing with lower costs per page and faster speeds, while inkjet copiers are better for producing high-resolution images. Laser copiers are up to 70% faster than inkjet models when handling large print jobs. If your business prints a lot of documents, a laser copier is the more cost-effective choice. For marketing materials or photos, inkjet wins for quality.
5. Why are multifunction copiers a good investment?
Multifunction copiers combine printing, scanning, copying, and sometimes faxing into one machine, saving space and boosting productivity. Research shows that 65% of small businesses improved workflow efficiency by switching to multifunction devices. These copiers are perfect for businesses that need to streamline operations and reduce the hassle of managing multiple machines .
6. What is the monthly duty cycle, and why does it matter?
The monthly duty cycle represents the maximum number of pages a copier can handle each month without risk of breakdown. A typical small business may need a copier with a duty cycle of 10,000 to 20,000 pages. Overloading your copier can lead to increased maintenance costs, so be sure to choose a machine that matches or exceeds your expected workload.
7. How important is print speed when buying a copier?
Print speed, measured in pages per minute (PPM), affects overall productivity. For busy offices, a copier with at least 30 PPM is recommended. Slower machines (20-25 PPM) can cause bottlenecks in workflow. A study revealed that businesses with faster printers saw a 35% reduction in wait times, leading to improved employee efficiency.
8. What are the most common maintenance costs for copiers?
Copier maintenance costs typically include toner replacements, repairs, and occasional part replacements. On average, businesses spend $50 to $150 monthly on toner. Regular maintenance contracts often cost between $300 and $500 annually but can prevent costly breakdowns. It’s crucial to choose a copier that includes or offers an affordable service plan.
9. What security features should I look for in a copier?
Modern copiers often store sensitive data. Look for features like data encryption, user authentication, and secure print release to protect your business’s information. A 2022 report found that 43% of businesses had experienced security issues due to insufficient protection on office printers and copiers. Investing in security features is crucial to prevent data breaches .
10. Should I buy a new or refurbished copier?
Both options have pros and cons. A new copier comes with the latest technology and a full warranty, but refurbished copiers can be 30-50% cheaper. If you choose a refurbished copier, ensure it’s from a reputable seller and includes a warranty. Small businesses that opt for refurbished copiers report significant savings but may sacrifice on features and longevity.
 
