Starting a new business is daunting. Even if you’re a veteran executive with experience running a business, there are still many things that have to be done to get a new company up and running. Some are major tasks, such as planning out your business strategy. Others are smaller but no less important, such as finding the right equipment for your team. Selecting the right copier, for example, is a decision that will impact your budget and the flow of your daily operations.
Finding the perfect copier lease for your startup in Santa Rosa first means that you must understand your needs. Let’s take a look at how to determine these needs as well as some of the benefits of leasing a copier for a startup in Santa Rosa instead of purchasing one.
Determining Your Startup’s Copier Needs
The first step to finding the perfect machine for your office is to determine your startup copier needs. Not all businesses will need the same type of copier. For example, a real estate agency may need to make a good number of color copies of flyers for listings. For them, the Konica Minolta Bizhub C3321i may be a great option because it has additional paper drawers and prints 33 pages per minute. A technology company, on the other hand, may have no need for color copies at all. Typically, there are five areas you’ll want to consider in order to answer the question of what copier does a startup need?
Budget
How much can you spend on a copier? If you’re a small startup without a lot of capital, you may not be able to divert much to equipment. This is where leasing is ideal. By leasing a copier, you don’t have the same large upfront costs that you would have if you purchased one. For example, leasing the Konica Minolta Bizhub 360i is much more affordable than buying it upfront, which can cost thousands of dollars for a used model.
Print Volume
How much will you print every month? If you’re printing a lot, you’ll need a copier capable of keeping up with this demand. The easiest way to determine this is to check how many reams of paper you go through in a month. However, that’s not always an option. You can estimate your print volume based on how many copies you expect to make, but you may need to adjust that estimation as you collect actual data.
Features
Another key question to ask when how to choose a copier for a new business involves features. Basic copiers will make black and white copies on one side of the paper. More advanced models can auto-duplex, staple, and more. There are also all-in-one models that print, scan, and fax. Make a list of everything you’ll need the copier to do before you start looking at options to ensure you lease the correct model. The Konica Minolta Bizhub C250i, for example, can staple, hole punch, fold, and saddle stitch prints.
Security
Do you need your documents to be secure? If you’re printing things such as medical records or legal documents, you may not want just anyone to be able to walk by and pick them up from the copier. Security features may be essential in your industry, so you want to be certain the copier you’re leasing has password protection for print jobs and other security options.
Maintenance and Support
Every piece of equipment is going to need maintenance. When looking at copier leases for startups, you want to be certain you’re getting the maintenance and support you need to keep the machines running. Otherwise, you may find that your copier is down just when you need it the most, disrupting your workflow and productivity.
The Benefits of Copier Leasing for Startups
The best copier lease deals for startups offer a wide range of benefits:
Flexibility
Leasing a copier provides flexibility. You can work with the leasing company to scale up or down as your printing needs change. If you need a machine capable of a higher monthly volume, your contract can easily be adjusted to include a more capable copier. You don’t have that option when you purchase equipment. You may start out with a small copier then realize you need one that can handle a higher print volume. If you’re leasing, you could upgrade from that inadequate copier to something like the Konica Minolta Bizhub 250i, which can print 25 pages per minute and hold two 500-sheet reams at a time.
Predictable Costs
With leasing, you know exactly what your costs will be every month. Many leasing contracts, including those through CSBS, even include regular supplies of toner, so you don’t have to worry about those extra costs. Typically, all you have to supply is paper, so it’s much easier to budget for your leased copier.
Access to Latest Technology
Coper technology, like all technology, is constantly evolving. If you purchased a copier, it will likely contain obsolete technology within five years. If you lease a machine, however, you typically have the option to upgrade. CSBS regularly phases out older copiers and replaces them with the newest models, so our clients always have current technology to lease.
Reduced Upfront Costs
When you purchase a copier, you have to pay the total amount for the machine upfront. You also have to pay for supplies, maintenance, and repairs. Leasing typically includes all of those costs, plus the overall cost of the machine is spread out over a number of months. It’s less to pay upfront, which can be very helpful for startups with limited funds.
Finding the Right Copier Leasing Partner in Santa Rosa
How can you find the best Santa Rosa startup copier rental deals for startups in Santa Rosa? Here are several areas to consider:
- Experience and Expertise: Look for a leasing company that has experience with the Santa Rosa market. These companies are going to understand local needs and budgets.
- Customer Service: Customer service often makes all the difference when leasing any equipment. You want to work with a leasing company that has a reputation for excellent customer service as evidenced by strong reviews and references.
- Wide Range of Options: You want to work with a leasing company that offers a variety of copiers. This helps ensure that you will be able to lease the right machine for your needs.
- Competitive Rates: Finally, you want to work with a company that understands your budget and will offer affordable copier leasing in Santa Rosa.
Common Sense Business Solutions Offers Outstanding Copier Leasing Options in Santa Rosa
If you’re looking for the most cost-effective copier solutions for startups in Santa Rosa, CSBS is here for you. We have a wide range of copiers for lease, so we’re sure to have something that fits your needs and your budget. As a local company, we understand the copier needs of local small businesses, and we’re here to provide you with everything you need to make your startup a success. Reach out to CSBS today to learn about our leasing options and see why we’re the best when it comes to Santa Rosa copier leases for small businesses.
