Finding the best price on a copier scanner device for your small business is essential for keeping your budget in shape. To get a good deal, the first step is to thoroughly assess which features you need, which features you want, and which features are simply unneccessary. Once you know the perfect product, use these tips to find a great deal.
Explore pre-owned options
Many business owners hesitate to buy a used copier scanner out of fear of damage or shortened lifespan, but this can be a costly mistake! The biggest benefit to purchasing a refurbished device is that the price is lower. You will often be able to get more features and a faster printing speed for less money when you purchase used. For instance, check out the Konica Minolta Bizhub C554 Color Copier Printer Scanner, a fully loaded machine, pre-owned machine that can handle practically any office project. Also, when you buy a pre-owned machine from a reputable company, it has usually been cleaned and repaired before it makes its way to your office. The company will often offer a warranty or service plan to help set your mind at ease.
Consider leasing
Leasing a copier scanner is an excellent way for small businesses to get the equipment they need without coming up with a large amount of cash or finding financing. Other benefits of leasing are the predictable monthly costs, the ability to write-off the expense, and the options for service agreements, all of which can save you money and make your life easier. Not to mention, you’ll have frequent opportunities to upgrade to a newer model at the end of your lease term. As long as you know what to look for in your copier scanner lease, it can certainly be a good way to get the best price.
Know the hidden costs
Purchasing a copier scanner involves two costs: the up-front amount and the hidden costs. A copier scanner that has the lowest price tag may end up costing you more over time if you don’t learn about hidden costs. One of the best ways to determine hidden costs is to learn about the extra services offered by your copier company. For instance, a copier company that offers an affordable service agreement will save you lots of money in the event of a serious malfunction or breakdown. Having a company that you can rely on to promptly address problems will help you avoid lost productivity, too. Replacement of toner cartridges is another big cost, but finding a copier company that uses recycled cartridges can help you save big bucks.
Evaluate the company
Choosing the right copier scanner company is vital to getting a good deal. For example, many small businesses may consider buying a used copier from another office. Although this purchase may be cheap initially, you will not get any guarantee of quality, a maintenance agreement, or other helpful services, which could cost you in the end. In contrast, many people assume that big box stores always have the lowest prices on office supplies, but this is not always the case. Instead, it can pay off to consider purchasing from smaller, local companies. Prices are usually competitive with other sources. Plus, the customized service and rapid response times of local companies are often superior to bigger companies.
Getting the best price on a copier scanner is not as simple as just picking the cheapest option. Identifying your needs, assessing buying options, and considering the benefits of local businesses can all save you money. Contact Common Sense Business Solutions for all copier rental and purchasing.
Exploring Alternative Financing Options for Copier Scanners
When considering how to find the best price for a copier scanner, one often overlooked strategy is exploring alternative financing options. Many businesses think of outright purchases or leases, but have you considered the potential benefits of a rent-to-own arrangement? This model allows you to use the equipment while making affordable monthly payments, with the option to own the copier at the end of the rental term. This can be particularly beneficial for startups or companies with fluctuating cash flows, as it offers flexibility without committing to a large upfront investment.
Additionally, some companies offer equipment as part of a broader office supply subscription service. This can include not just the copier scanner, but also consumables like toner and paper, bundled into a single monthly fee. These services often come with the added benefit of regular maintenance and upgrades, ensuring that your equipment stays in top condition without unexpected costs. By considering these alternative financing options, you can potentially save on overall costs and ensure your business always has access to the latest technology.
Understanding Long-Term Maintenance Costs
Another crucial aspect to consider when purchasing or leasing a copier scanner is the long-term maintenance costs, which are frequently underestimated. While the initial price might be appealing, hidden costs related to maintenance and repair can add up significantly. For instance, some models require specialized service or expensive replacement parts, which can lead to unexpected expenses.
To mitigate these costs, investigate the service packages offered by different vendors. Comprehensive service agreements often cover routine maintenance, parts replacement, and emergency repairs, which can save you a substantial amount over time. Additionally, consider models that use standard, easily accessible toner cartridges rather than proprietary ones. This can reduce your ongoing costs and simplify inventory management. By thoroughly understanding and planning for these long-term maintenance costs, you can make a more informed decision and potentially avoid budget overruns in the future.
