Small business owners usually need to wear many different hats in order to stay competitive. The same goes for their staffs. You need everyone to be on the same page and be willing to make a contribution. Why should that be any different for the office equipment that powers your business?
We have the Best Copiers for Small Business
Inkjet and laser printers are probably the best copiers for small business because they allow you to make double-sided (duplex) color prints at a fraction of the cost per page: A real blessing for small business owners.
It used to be that only the most successful businesses could afford all-in-one laser printers, but that’s not true anymore. The cost has gone way down. Laser printers use toner rather than ink, which lets you save even more without skimping on quality.
Laser printers can allow your small business to print more pages on a per-minute basis compared to inkjet printers. That said, inkjet printers can give you truly stunning results when you dial in the print settings to match your paper stock.
- Inkjet Printers and Print Quality
The takeaway? Laser printers could be the more affordable option for everyday office printing whereas inkjet printers can let you print amazingly high-quality prints on boutique paper stock like card and photo paper.
Inkjet printers can handle the day-to-day stuff, absolutely, but where they really shine is when you need vibrant colors for your next mailing or the logo near your letterhead.
Laser printers will be using the toner (powder and rolling drum) that you’re probably used to seeing whereas inkjet printers, as the name implies, uses ink. This can give you more vibrant prints, which also take longer to dry and might not print as quickly.
Because laser printers use a rolling drum and dry powder to make the print, the cost of doing mass runs goes way down. Not only that: the dry powder on laser printers can last a really long time.
That’s one less thing to worry about and another reason that an all-in-one laser printer is considered one of the best copiers for small business right now. It’s an option worth considering.
- Impress New Clients, Gain New Customers
It doesn’t take longer than a few minutes for an inkjet printer’s yield to dry, though, so it definitely might be worth giving a laser printer a shot if you’re looking to impress a new client or proactively gain new customers.
Inkjet printers are also considered among the best copiers for small business because they work with so many different kinds of media. You can get stunning results using inkjet printers to print on craft paper.
If you’re seriously considering going the inkjet route, then know that there are special papers out there that have coatings on every sheet that facilitate speedier drying and cut down on any blurring.
Thinking About an Upgrade?
Common Sense Business Solutions in Santa Rosa, California has some of the best copiers for small business, whether you’re looking for a new copier, pre-owned copier or leasing options. Get the best service and repair when you partner with us.
Frequently Asked Questions
What makes a copier the best choice for a small business?
The best copiers for small business are those that balance functionality with affordability. An ideal copier for a small business offers high-quality printing, scanning, and copying without overwhelming the budget. Today’s multifunction copiers—like inkjet or laser all-in-ones—handle daily tasks efficiently, whether you need crisp black-and-white documents or vibrant color prints for marketing.
Why are laser copiers considered among the best copiers for small business?
Laser copiers are often favored by small businesses for their speed and cost-effectiveness. They use toner, which is more efficient and long-lasting than ink, ideal for high-volume printing. With laser copiers, businesses can save on operational costs, as toner requires less frequent replacement and results in clear, sharp prints, even in color.
Is an inkjet copier a good choice for a small business?
Absolutely. Inkjet copiers can be a great fit, especially for businesses that value high-quality color prints. Inkjet models work well for producing vivid images, making them ideal if your business regularly prints promotional materials or professional documents with logos and images. Plus, inkjets often cost less upfront than laser copiers.
Should I lease or buy a copier for my small business?
Leasing a copier is a smart choice for many small businesses because it offers flexibility and financial benefits. Leasing provides access to the latest technology without a hefty upfront cost and allows for upgrades as your business needs change. Plus, most leases include maintenance, which takes away the hassle of repairs and upkeep.
What’s the advantage of a multifunction printer for small businesses?
A multifunction printer (MFP) is practically a one-stop shop for small business needs. These all-in-one devices can print, scan, copy, and fax, which reduces the need for multiple machines. With a small footprint and versatile functionality, an MFP can streamline office tasks, save space, and help businesses maintain a professional image effortlessly.
How does print quality compare between inkjet and laser copiers?
Inkjet copiers offer superior color quality, making them ideal for vibrant images and detailed graphics. Laser copiers, on the other hand, excel in speed and produce sharp, smudge-resistant text. Choosing between the two depends on your business’s print needs—inkjet for color and visuals, laser for high-volume text.
Can small businesses benefit from a pre-owned copier?
Yes, pre-owned copiers can be a budget-friendly option for small businesses. A reputable dealer can provide high-quality used copiers that meet your needs without breaking the bank. Plus, many pre-owned models come with maintenance options, giving small businesses peace of mind with substantial savings.
What’s the most cost-effective copier for small business needs?
For cost-effectiveness, laser copiers usually take the lead. They handle high-volume tasks efficiently and save on per-page costs, making them ideal for businesses with frequent printing demands. Inkjet copiers, though, are often more economical for smaller print volumes and businesses prioritizing color quality.
Is it better to work with a local dealer for copier leasing?
Partnering with a local copier dealer can be a big advantage. Local providers often offer personalized service, faster delivery, and immediate support if issues arise. Plus, supporting a local dealer can strengthen community ties, helping small businesses grow alongside each other.
What should I consider when upgrading a copier for my small business?
When upgrading, look at your business’s current and future needs. If your team handles higher print volumes now, consider a faster model or a laser copier. If your needs are growing, leasing might offer a solution with flexibility for upgrades down the line. Remember, a copier is an investment in productivity—choose one that aligns with your company’s goals.
