Deciding whether to purchase a new or used copy machine can be a difficult process. The decision isn’t something that can be rushed into or simply decided on a whim; it takes careful thought and consideration. Why? Mainly because a whole host of different factors must be considered along the way, from cost to features to uses to time requirements. With all this on the table, this decision could quickly become overwhelming.
That being said, there are a few things you need to know when making the “new or used copy machine” decision. We’re going to debunk some myths, while also answering other questions that will help you determine what the best option is for your business.
Won’t Used Copiers Be Affected by Wear?
One of the most common questions and beliefs is that a used copy machine will be worn out over time and not function as well as a result. But this certainly isn’t always the case: many used copiers are returned quite quickly from a lease agreement and haven’t been used very long at all. In those cases, there’s no reason to suspect that the copy machine is likely to be too worn out for everything you need to use it for. Many people have found that their used copier is more than capable of getting the job done.
Of course, the best way to know for sure is to inspect the used machines well and print out a test copy or two on them before choosing one. You can also check the exterior parts of the machines to see if all the hinges and sliding drawers work properly, as well as ask the sales company if they have any background information on the machine and its former use.
How Long Will a Copy Machine Last?
At some point in considering whether to a buy a new or used copier, you’re likely to ask yourself: How long would each machine last me? While there’s isn’t a completely simple, black-and-white answer to this question, there are a few general rules of thumb. The main thing to keep in mind here is that a copy machine’s lifespan will depend on how much it’s used, coupled with how well you maintain it. The latter is the most important because mechanical parts will last for a long time if they are taken care of properly.
However, there’s a wide range of ‘previous use’ in the history of used copiers, so this doesn’t necessarily have to be a big concern. If you’re looking at a high-quality machine being returned from a lease, there’s a very good chance that no more than roughly ten percent of its life has been used up, if it’s been well maintained. This is a small enough fraction that it might make the cost advantage of a used machine well worth it.
Does Maintaining a Used Copier Limit the Price Advantage?
Another big question that people often encounter when deciding whether to buy a new or used copy machine is whether the cost of maintenance for a used copier eliminates or reduces the initial savings. And the unsatisfying answer is this: It depends. More up-to-date models of used copiers are unlikely to be significantly more costly or difficult to maintain than if you bought a new one. On the other hand, brand new copiers also require maintenance and service, so there’s a question of whether the difference would be that significant. Again, it depends on the specific model that you choose.
Choose a copier based on your specific needs and budget, and then make sure that there’s a maintenance plan attached to the purchase or lease. This will ensure that your copier will work for years to come.
Should I Be Worried About Cheap Parts?
There’s often a worry that a used copier will be rebuilt with cheaper parts, making for an inferior product. This is often a myth, particularly if you go through a reputable reseller. If this is something that you’re very worried about, don’t buy your used copier from someone who you don’t trust. Use your instincts. Reputable companies allow you to look at the machines, run off test copies, and get answers to all your questions about the models you’re considering.
How Do the Features Compare?
Lastly, there’s the question of features. Your gut instinct might be that a new copier will have better and more up-to-date features compared to older machines. While this is often true, it’s not a hard and fast rule. Software, in particular, can easily be updated on used copiers and you might find that there’s a negligible or even nonexistent difference between the technological capabilities of a new copier and a recently leased or used machine. Of course, there’s no guarantee here, although many copiers function well even with older software. With that said, copiers tend not to change too much over the years, with the largest differences consisting of print and Wi-Fi connection speed.
There’s also a matter of the hardware involved. With this area, newer machines do have a definite advantage over buying a used copy machine as they are likely to have updated parts and features. Just because a machine is used, it doesn’t mean that its hardware is worn out. As long as it has been properly maintained, everything should run smoothly. This is why you should inspect the machine well and ask plenty of questions before picking one.
Overall, if you’re trying to choose between buying a new or used copy machine, you need to do several things. One, go to a reputable reseller that specializes in copiers. Two, ask all of the right questions and conduct a visual inspection of the machines that you like. And three, specify what your budget and printing needs are so you can find the ideal copier that meets all your business printing needs.
