Although the copier in your mailing room may be compact, you know that small business copiers form the backbone of your operations.
That’s why small business copiers that break down or need repeated maintenance are so frustrating to deal with. Even when your copier is under warranty or service contract, calling and setting an appointment can be a real hassle.
There’s also the not-so-tiny fact that downtime with your small business copiers can mean lower quarterly returns, fewer new customers, and a potential hit to your business reputation.
Small Business Copiers- What You Look For
You need a set of guidelines to tell you when your old business copier is behind the times and ready for an upgrade.
- Age of your Small Business Copiers
Are you small business copiers five years old or more? If so, then you’re probably spending more on repeated maintenance in little chunks here and there than your old copier is really worth.
- Mobile Compatibility and Wireless Security
Does your office copier have mobile compatibility and wireless security? Many printers that are more than five or ten years old do not, and that could be a problem for your small business.
Over half of businesses polled (56%) for a recent survey want their employees using their own devices while at work. This is part of the increasingly popular BYOD (bring your own device) culture that’s changing the face of business.
The vast majority of companies (87%) also depend on employees using personal devices to use their business apps. Your business needs mobile compatibility to compete.
Today’s small business copiers need to feature mobile compatibility that allows employees the chance to save time and print directly from their devices.
The alternative to a newer Konica Minolta multi-function printer with mobile compatibility and cloud connectivity is having employees convert files from their own devices to a company computer just to get the file on the network and print it at the office copier.
That’s tremendously inefficient and puts you behind your competitors. You need a newer multi-function copier with mobile compatibility and network security authentication to stay ahead.
- Hard Drive and Data Storage
Do you current small business copiers have the ability to store and transfer documents thanks to a built-in hard drive? In conjunction with wireless security that protects your data, small business copiers that allow you to transfer documents digitally without time-consuming file transfer is a win for your small business.
Today’s small business copiers have hard drives that can handle bigger print loads and long queues of pending work. Many of the top small business copiers from Konica Minolta can handle 80 pages of network scanning in color or black and white. Additionally, these small business copiers have 100-page automatic document feeders so you won’t have to stay queued up for long!
- Many Departments Sharing Copier
Are your current small business copiers seeing a lot of use from many different departments? If that’s the case then it might be high time to invest in a multi-function copier.
These can scan, print, fax, and store files digitally and even provide your small business with marketing-friendly features like three folds for mailings and booklets. Especially if your small business is strapped for space, multi-function small business copiers might really make sense.
Your marketing team is clearly going to make use of the main functions of a multi-function device like printing, scanning, and copying whereas your finance and accounting departments are going to make scans and copies as well.
You need a small business copier that can keep up and consolidate the work of your entire business. Contact Common Sense Business Solutions to learn more.
