Whether you own a specialty boutique, a local bookstore, pizza shop, or a law firm the conveniences of having a photocopier in your office outweigh any reasons why you think you don’t need one.
Here’s How a Photocopier Can Benefit Your Office
Flexibility
Whether you choose to lease or own a photocopier, you’ll soon discover how much time you save by not having to visit the local copy facility. By the time you outsource the work, you could already have the information done and incorporated into your current project. Today’s Konica Minolta photocopiers make it simpler to choose which features will best benefit for your company. In addition, you can reduce the amount of office equipment needed since many of the Konica Minolta Bizhubs have tons of cool features and functions. Consider providing a centralized photocopier in a location where each of your employees can take advantage of the machine. Your business will become more efficient when the copies are readily available.
Privacy
Many documents used in the office are confidential files you don’t want to outsource to an outside company. Security leaks can occur if sensitive/confidential documents fall into the wrong hands. Many of the Konica’s photocopiers incorporate built-in hard drives which protect the information for multi-copy or delayed output. For example, if you are involved with valuable information concerning HIPAA regulations, you can remain in compliance with the privacy laws with the use of a private in-house photocopier.
Costs per Copy
Save the money you have been paying others. If you’ve been using a copy center for your photocopier needs, maybe it’s time to consider keeping that money in your business instead of paying for the use at an outside facility.
Print Both Sides
Many of the machines offered today are set up to provide a copy of both sides of the text. You will save money on the amount of paper and have a well-organized copy for the client/co-worker to view. The two-sided copy is also useful to save money if you are responsible for mailing out information to other businesses or patrons.
Digital Technology
With updated technology, your business will benefit from Konica Minolta’s scanner and laser printers. The quality of the image is top-of-the-line, and the photocopier can scan the documents and store them in its queue while other pages are being printed. Some photocopy units have high-speed scanning capabilities that you can integrate with your email. This type of scanner can also make the documents readily available on a local area network.
Maintenance and Repair
If you often send an employee over to the local printing company to handle your printing needs, you’ve probably noticed that sometimes the quality of print is less than stellar. Companies that have lots of copy machines set up for patron use aren’t always able to clean the glass and maintain them after every single use. As a result, your staff member may inadvertently use a copy machine that has spots all of the screen, catches and bends paper, or has a light out – all affecting quality of print. When you make the decision to have your own copy machine in house, you and your staff will be the only ones who use it, and you’ll have the convenience of your local Konica dealer to service your photocopier so that it lasts for years.
Going Green
When it comes to protecting the environment, every business decision you make matters. Konica Minolta give you the opportunity to choose equipment and supplies that are safe. For example, the use of recycled paper and environmentally-friendly toner are two ways which you can be proud that you maintain sound business policies. Contact us for more information.
