With how quickly things change in today’s modern business world, having access to top-of-the-line technology is no longer an option, it’s a necessity. This includes specialized industry equipment, of course, but it should also include basic equipment such as copiers, printers, and other office devices. This is why having access to high-performance printers, multifunction devices, and other solutions can help you not only stay afloat in today’s world but also have an edge on your competitors.
Leasing is a great way of always having access to new equipment, but many business owners are cautious to least copiers or printers. They have fallen prey to one or more of the myths about leasing. These misconceptions can push business owners to make expensive purchases they don’t necessarily need to make. Such decisions can tie up capital, reduce their cash flow, and have a serious impact on their bottom line.
If you haven’t looked into leasing because of some of the things you’ve heard, it’s time to make certain you haven’t been caught up in a myth. The experts here at Common Sense Business Solutions have put together five of the top myths about leasing for 2026 and debunked them.
Myth 1: Leasing is More Expensive Than Buying
The biggest and most pervasive myth about leasing is that it costs more money. People assume this because they multiply the monthly payment by several years and see that it’s more than the sticker price. On the surface, this makes it seem like leasing is going to cost more. However, this myth is only looking at the sticker price of the printer or copier, not the total cost of ownership.
Total cost of ownership includes more than just buying the device—it includes all the maintenance, consumables, and other costs. For example, if you look at a Konica Minolta multifunction device, the cost of purchasing it is just the beginning. What happens if the device breaks down? You have to pay for repairs, and you will likely be without a printer while yours is being fixed. You have to pay for all the toner you use as well.
Over the years, any purchased equipment will also begin to depreciate in value. This means that if you ever decide to sell it, you won’t get anywhere near what you paid for it. With leasing, that’s never an issue. You don’t have to worry about the value of the device because it isn’t included on your balance sheet.
Busting the Myth
When you lease a printer or copier, your monthly leasing cost includes maintenance, toner, parts, and labor. Typically, the only thing that isn’t covered is paper and other supplies such as staples if your device has stapling. This gives you a predictable monthly cost and removes unexpected repair costs. When your device becomes obsolete or breaks down, you don’t have to spend a lot of money to upgrade it. Instead, you can simply swap it out. This means you’ll always have access to the latest technology without worrying about selling or disposing of old equipment.
Likewise, you won’t have to pay for any repairs or maintenance. Leasing agreements typically include support and repairs, plus replacement equipment so you won’t go without. When you add in repairs, preventative maintenance, upgrades, and dealing with obsolete equipment, you may be surprised to realize that leasing can actually save you money.
Myth 2: Leasing is Only for Large Companies
Many small business owners don’t believe that leasing is a good fit for them. They believe that leasing equipment is only beneficial to large companies that have massive budgets and needs to match. However, that’s often not the case.
Busting the Myth
In reality, leasing actually helps small and medium-sized businesses in a few different ways. First, it gives you access to equipment you may not otherwise be able to afford. You may not have the money to spend on something like a Konica Minolta Bizhub device, but if you spread that cost out through leasing, you’ll find that it easily fits within your budget.
This also means you don’t have to worry about spending all of your working capital on a multifunction device. You’ll be able to use that capital for something more crucial, such as payroll or research.
Small businesses can also benefit from the predictable pricing that comes with leasing. You’ll always know what you’re going to pay every month for your printer. There’s no worry about sudden repair bills or needing to purchase a large amount of toner.
Then there’s the flexibility that comes with leasing. If you’re a small business and realize your copier isn’t meeting your needs, you may not have the budget to replace it. With leasing, you simply work with your leasing agent to replace what you have with a device that meets your new needs. It’s that simple.
Myth 3: You Can’t Customize Leased Equipment
If you have specific needs, you may be concerned about leasing basic, off-the-shelf equipment that you can’t personalize or configure to meet your needs. This myth comes from a misunderstanding of what leasing is, especially modern leasing.
Busting the Myth
When you lease equipment, CSBS won’t simply give you a Konica Minolta device off the shelf. We will work closely with you to determine what your needs are and which equipment will meet those needs while also keeping your budget in mind. We will then work with you to customize your setup to match your specific needs. This includes providing you with multifunctional devices that are modular and can be customized with specific paper trays, large capacity units, and other options.
Software solutions are also customizable. We will provide you with features such as mobile printing, document management, and security. No matter what industry you’re in, we’ll make sure the device you use includes the security and other functionality regulations require.
Again, if your needs change over time, your leasing agreement can change with it. We’re always here to make sure your needs are being met, no matter what those needs are.
Myth 4: Leasing Contracts are Confusing or Restrictive
Few business owners like the idea of being locked into a long-term contract that features hidden clauses and ironclad terms. Some business owners avoid leasing just because they don’t want to get stuck in one of these contracts. Small business owners may be especially wary if they don’t have a legal expert they can have review the agreement. However, when you partner with a reputable leasing partner, you won’t have to worry about these concerns.
Busting the Myth
Many leasing agreements are actually very clear and straightforward. Here at CSBS, we ensure that our agreements are also flexible. We know that your needs are going to change, and our leases are structured to change with them. All of our terms are transparent, clear, and concise. We will walk you through every step of the agreement, explaining everything and answering any questions you may have. There are no hidden fees or extra costs. There are also upgrade or downgrade options, clear directions on how to get help, and no unnecessary restrictions or clauses.
Myth 5: Only Outdated Equipment is Available for Lease
Another major myth that some people believe is that leasing companies only lease outdated, obsolete equipment or equipment that has been refurbished. They don’t offer advanced or brand new models. This, of course, is completely false. Many leasing companies, including CSBS, have the latest, top-of-the-line models available.
Busting the Myth
The truth is that the opposite is often true: leasing is a great way to access the newest technology without spending a lot of money. CSBS has access to a wide variety of printing equipment, including the newest Konica Minolta multifunction devices. These devices will provide you with the features you need as well as reliable equipment. By leasing a new printer or copier, you’ll maintain an edge over the competition, reduce your downtime, and have the option to upgrade at any time.
Make Leasing Your Next Strategic Move
While many business owners do believe the myths about leasing, the five listed here are just that—myths. In 2026, it’s time to leave these myths behind and truly take a good look at what leasing has to offer your business. You may find that leasing and the benefits it has, from predictable monthly pricing to the option to upgrade, would fit with your overall 2026 business goals.
If you’re looking for a leasing partner in the Santa Rosa area, Common Sense Business Solutions is here for you. We provide clear, easy to read leasing agreements and offer industry-leading technology, including Konica Minolta multifunction devices, printers, and copiers. If you’re ready to learn more about leasing and see what your options are, reach out today.
