As Santa Rosa’s number one copy machine company offering Konica Minolta printers, we know a thing or two about how these versatile pieces of equipment can enhance your marketing efforts. But did you know they’re also the ideal choice when deciding to transition to a paperless office?
That may sound a little counterintuitive to what a copier’s meant to be, but Konica Minolta’s bizhub capabilities are perfect for helping you take all those years’ worth of stacks, files, and folders full of documents, receipts, memos, and notes you’ve stored for years, scan them onto digital media and then shred or recycle them.
A Paper-Free World
Approximately 100 million trees in the U.S. are used each year to make paper. That’s a lot of paper—and forest destruction—but there is good news. Total paper consumption has been decreasing and companies are much more aware of recycling efforts.
Going paperless isn’t merely about switching off printers. It’s about businesses and individuals working smarter and improving their “paper footprint.”
Here are just 5 benefits your Santa Rosa business can enjoy by embracing a paperless environment.
- Increased productivity. This is the #1 reason for your office to go paperless. Electronic documents not only offer everyone immediate access, they’re less likely to be misplaced or damaged. Going digital also lets you rethink how your teams operate because multiple people can work on documents at the same time.
- Improved bottom line. Did you know that companies spend $8 billion a year on paper management? All that paper cluttering up your office doesn’t just take up space. It’s also chipping away at your operating budget. The money you save going paperless can be better spent on things like hiring more staff and revamping your sales strategies.
- Instant access. One-click access to documents and files is great enough. But digitizing paperwork and tagging it with keywords also makes them highly searchable. No more digging through filing cabinets or copying, scanning, and faxing documents you want to share with co-workers or clients. And for remote workers, digitized paperwork literally makes for a lighter workload.
- Security. Despite the reports you hear about cyber attacks, electronic documents are still more secure than printed ones. Encryption renders them unreadable and you can also secure them against being copied, printed, or shared. And an electronic paper trail limits audit risk, protecting and tracking all file activity.
- Protection against age & disaster. Santa Rosa is no stranger to natural disasters—mostly recently fires have sorely tested the area. Storms and break-ins also represent serious threats to your paperwork. A digital “lockbox” that houses your files ensures ultimate protection, even if your computers are damaged.
Fortunately, more and more businesses are seeing the positive effects a transition to paperless can make. And while they love the workflow advantages, they also care deeply about the world at large and reducing waste and consumption.
A Santa Rosa Copy Machine Company for All Your Scanning Needs
There’s no overstating how important it is to be able to quickly identify, access, share, and utilize information. Bizhub solutions offer improved workflow efficiency with a user-friendly universal design. If your company is dedicated to embracing a paperless environment, Konica Minolta document scanning is the perfect solution.
Whether your Santa Rosa area business is looking to lease or buy, let us help you find the multifunction printer that will support all your printing and digitizing needs. To learn more, contact Common Sense Business Solutions today online or by calling 707.528.2151. We look forward to helping you!
