You need a new copier, and you’ve been shopping around. The new ones are so expensive, though, and you’ve discovered an exciting option: refurbished copiers. Refurbished copiers are used copier units that have been revamped and repaired by certified technicians. When you purchase them, the idea is that they work as well as brand new units, without the “brand new” price tag. Refurbished units have been thoroughly cleaned, inspected, and repaired.
That said, though, the copier is not new. So, what’s the deal? Is buying refurbished copiers a smart move? Here’s what you need to know about this popular choice:
When a New Copier Isn’t the Best Idea
There’s lots to love about the idea of a new copier. The new technology, the guarantee that it will work well, that shiny new ink ribbon smell. It all sounds great. It does come at a price, though.
If you’ve ever shopped new copiers, you may have found yourself flabbergasted by how much they can cost – tens of thousands of dollars for high-quality, high-end models. And if you’re like many companies, you don’t have that cash to spend. You want to save money, after all!
When you find yourself in this place, it’s smart to start looking for used copiers to see what your options are there.
The Drawbacks of Used Copiers
Before we talk about this, let’s keep in mind that there is a significant difference between “used” and “refurbished” copiers. True, used copiers are typically sold as-is.
This means they don’t come with any repair or quality guarantees, and that they usually have not been evaluated by a professional. Additionally, you have more cause to be wary of used copiers than you do refurbished copiers.
If a business is going out of business and selling used office equipment, for example, they may get rid of their used tech at a fraction of the cost of what it was new. Purchasing these units is a risky choice, though. After all, how can you be sure it won’t jam all the time, or that it won’t break down as soon as you get it back to your office? How do you know how much use or abuse a used unit has unless you hire a professional to evaluate it?
Before you invest in any used copier, you should ask yourself the following questions:
- How do you know it works? Can you be sure?
- Is the seller willing to offer any guarantee?
- Has the copier been professionally refurbished at any point? If it has been, it is a much safer investment than a standard used copier
- Are you saving enough money to justify the used purchase
- Does it have the features and functions you need
- Is it a recognizable brand, which will make it easy to purchase and find toner, ink, and parts?
If the answers to most of the above questions are “yes,” the used copier may be an acceptable choice.
What About Refurbished Copiers?
Finally, we consider the refurbished copiers. You can also buy refurbished laptops and phones, but copiers are very popular. These are used copiers that have gotten some professional attention. Here are a few things to love about refurbished copier options:
- You’ll save money. Refurbished copiers are much more affordable than their new counterparts. This makes them a smart idea for cash-strapped companies looking to invest in tech, or for people who want to get a great copier at a high price.
- Peace of mind. Unlike used copiers, most refurbished models come with some form of guarantee. Because they’ve received professional service, they might have a quality guarantee or a service warranty. No matter what it might be, this warranty will help you rest assured that you’ve gotten a quality model you can rely on.
- More information. With a refurbished copier, you have more information about what it is, where it came from, how hard it’s been used, and what you can expect from it. You won’t get a refurbished copier that breaks down as soon as you place it in the office. This affords a considerable peace of mind for anyone who invests in one.
- Eco-Friendly. Refurbished copiers give new life to old units, rather than filling landfills with still-working copiers nobody wants. Because of this, it’s an eco-friendly way to invest in new tech. It’s a decision the whole office can feel good about!
Should You Buy Refurbished Copiers?
Buying a used copier is always less risky than buying a used one. That said, it’s also always more expensive. If you’re interested in purchasing a refurbished copier, you’ll want to keep your source in mind. While most refurbished copiers come with some quality or repair guarantee, you’ll equip yourself with an extra layer of security if you buy from a certified dealer or another copier expert. These organizations understand copiers and will take pride in selling quality, refurbished models.
Want to learn more about your copier options? Contact our team today for professional assistance!
Why Refurbished Copiers Are the Smart Play for 2025
Let’s be real — the copier market in 2025 isn’t for the faint of heart. Prices for new multifunction printers have skyrocketed thanks to global component shortages and rising import costs. Yet, savvy businesses are catching on to a smarter move: refurbished copiers. These aren’t dusty old machines slapped with a “used” label. Certified technicians tear them down, replace worn parts, recalibrate everything, and test them like new. You’re basically getting a top-tier copier at half the price, minus the depreciation hit. And here’s the kicker — according to IDC’s 2025 Office Tech Report, companies that switched to professionally refurbished office equipment saved up to 42% annually on printing infrastructure costs without sacrificing performance or reliability.
Modern Features Without the Sticker Shock
Think refurbished means outdated? Not anymore. Many refurbished multifunction copiers now come loaded with cloud integration, wireless connectivity, and energy-efficient printing technology — the same features you’d find in new units. The difference? You’re not paying for the packaging. In fact, most certified refurbishers only work with name brands like Canon, Xerox, Konica Minolta, and Ricoh, ensuring easy access to toner, parts, and maintenance support. Plus, warranties on refurbished copiers have become far more robust, often covering 12 to 36 months of protection. That’s peace of mind with a smaller price tag — a win-win in anyone’s book.
Eco-Smart Business Decisions That Actually Make Sense
Let’s not ignore the sustainability angle — because it’s no longer just a buzzword. Every refurbished copier that gets a second life keeps hundreds of pounds of e-waste out of landfills and reduces the demand for new manufacturing. For companies chasing ESG (Environmental, Social, and Governance) goals or green certifications, refurbished office tech is a low-cost way to make measurable impact. It’s not just about saving money — it’s about making your business smarter and more responsible. In 2025, consumers notice that kind of thing.
