Office Printing: Print Cost Analysis

While the convenience of having a state-of-the-art, user-friendly Konica Minolta right in-house enables you to:

• get your office printing projects done sooner than if you had to outsource them, and
• produce varied and creative marketing pieces and company projects whenever you want,

perhaps one of the best reasons to have a copier on-site for your office printing needs is the money you’ll save both immediately and over the long run. Here’s how:

Saving money per copy.

No matter how you calculate it, it’s less expensive to do your office printing in-house than it is to outsource your projects to a local printing company.  While your local printer might offer reduced rates if you promise to bring all your printing projects to them, they still have to make a profit. They are not going to print your copies at their cost or less. So, it just makes sense that whatever you’ve been paying to have your marketing materials, sales books, company newsletters, and any other business or creative projects printed is going to cost more per copy than if you did it yourself on your own copier.

Saving money on the end result.

Typically, business owners who outsource their printing needs are pressed for time. They don’t plan three weeks in advance to drop something off at their local printer’s place. Instead, they email or drop off a rushed version of what they need by “yesterday”.  When this happens, it’s not unusual for typos and mistakes to be made on the original document. The problem is, your local printer is not going to take the time to proofread your work before it gets printed. You’ll discover those errors once you pick up the project. At that point, you’ll either have to use what you have (mistakes and all) or, you’ll opt to have the mistakes corrected and have the project reprinted – at an additional cost. (Your local printer is not going to assume the expense of mistakes that you made).  When you have a copier in-house, you can easily pause, stop, or cancel the job at any point, fix the problem, and then continue to run the project.

Saving money by establishing a user budget.

While you’ll have the opportunity to use your business printer whenever you want, you want to be sure to control your employees’ usage of it. Konica Minolta office printing copiers enable you to budget the number of copies made per week, per month, and/or by your employees. You simply need to assign a code to each employee or department and allow them “x” amount of copies per month. Of course, if they are running a special marketing piece, you can allow for that as the needs arise. At the end of each month, you’ll be able to track which department or employee ran the most copies, what the seasonal trends were, and whether or not the copies were run in color or black and white.  With this data, you can then rethink how to get the most out of your in-house office printing copiers while still saving money.

Saving money by saving time.

They say ‘time is money’ and we agree. We can save you even more time by storing your commonly printed materials on the printer’s own hard drive. Authorized employees can access these files directly from the printer’s touch screen display and print any quantity needed at the touch of a button.

Whether your business demands daily office printing or you only use the copier once a week to run reports, you will save money, time, and frustration in the long run with an in-house Konica Minolta copier.  In addition, with all the features available today on Konica’s systems, you’ll be able to scan, collate, staple, and print your business documents easier and faster than ever before. Your time is your greatest commodity. Do you really want to spend it driving back and forth to your local print shop?