You need a copier, but you don’t need one all the time. That leaves you with one smart option: leasing copiers. If you’re like most people, though, the world of leasing copiers is unknown. Where do you begin? What are you looking for? How much will it cost? Before you dive in, you’ve got to collect some necessary information.
That’s where this post can help. Let’s dive in!
Who Should Consider Leasing Copiers?
Today, many companies choose to lease a copier for their small business needs, since the upfront expense is so minimal. It’s a great way to get access to a high-quality copier without the upfront cost of purchasing a new one. save yourself the cost of purchasing one outright. Leasing a copier can also be a smart tax move, for some companies.
When you purchase a copy machine, though, you have total control over both the machine and its maintenance schedule. This is appealing to companies that use them all the time and need that level of control. If you’re not using a copier frequently, though, you might choose, instead, to lease one and save yourself the upfront cost.
Remember that buying a copier also comes with a few significant drawbacks. Not only do copiers, like computers, depreciate in value, but they won’t earn you much profit when it comes time to resell it or trade it in. Additionally, technology moves quickly, and copiers can soon become obsolete. This means that people who invest a lot of money in a copier may find themselves with an old piece of machinery in just a few years.
Leasing a Copier
By all accounts, leasing a copier is a much more flexible option. This is why the vast majority of businesses choose to do it. Here are a few things to know about copier leases:
- Duration. The duration of a copier lease generally runs between 1-5 years. During this time, you’ll make regular payments to the owner of the copier, until the lease term expires. It’s just like renting a car, in many ways. Once the term is up, you can decide to return the copier, purchase it, or trade it in for a new model and start a new lease.
- Cost. The cost of leasing a copier depends on the type of copier you opt for. High-quality copiers may cost upwards of $10,000, and renting them can cost about a thousand dollars a month. This is all highly variable, though, so the best way to determine the actual price is to speak directly to your supplier.
- Upgrades. One of the most significant benefits of leasing a copier is that you have the option to upgrade at the end of each leasing cycle. This means you’ll get a new copier much more frequently than people who decide only to purchase a copier.
- Fine print. Before you sign your copier lease, be sure you read the fine print of the contract. Not only does this make you a more educated leaser, but it’s a great way to catch practices you don’t agree with before you have to face them down the line. While copier leases are generally pretty straightforward, it’s still wise to give the lease a thorough read before you sign on the dotted line.
Understanding Copier Leasing Terms
Leasing a copier isn’t just about choosing the right machine—it’s also about understanding the terms of your lease agreement. Did you know some leases include a maintenance clause, while others leave you responsible for repairs? Carefully reviewing terms like early termination fees or additional costs for exceeding page limits can save you from unexpected expenses. Think of it as reading the fine print before signing up for a streaming service—you don’t want surprises later!
Hidden Benefits of Leasing Over Buying
Aside from saving on upfront costs, leasing offers some unexpected perks. Many leasing companies provide access to bundled services like toner refills, routine maintenance, and even training for your staff. It’s like getting an all-inclusive vacation package for your office equipment. These extras ensure you’re always running smoothly without scrambling for repairs or supplies.
Choosing the Right Leasing Partner
Not all leasing companies are created equal. Look for a partner that offers flexible terms, transparent pricing, and stellar customer service. Check reviews and ask questions: Do they offer on-site support? What’s their average response time for repairs? Picking the right partner is like choosing a babysitter—you need someone you trust with your “baby” (aka your copier).
By keeping these considerations in mind, you can make a smarter, more informed decision when leasing your next copier. Remember, the key is finding a lease that works as hard for your business as you do!
Which Option is Right for You?
Leasing copiers is an excellent choice for anyone who wants to introduce new tech into their office but doesn’t want the responsibility of purchasing it outright. Not only do copier leases result in lower upfront costs, but they’re more flexible than copier purchases.
Plus, when you work with a qualified copier leasing company, you can get professional guidance on the type of machine that’s right for you, and which features you need to grow your business. It’s an easier way to access great technology – all around!
Ready to lease a copier for your company? Contact us today to learn about your options and browse our selection.
