Extra features can make any piece of technology more exciting, but it’s also important to get exactly what you need. Businesses enjoy using a multi function printer the most when they have all the right features without so many bells and whistles that employees get overwhelmed by the options.
Think about how you use your printer, scanner, copier, fax machine, and other equipment that might all be replaced by one state-of-the-art multi function printer. Now think about any times you outsource printing to a copy shop (glossy photos, booklets, annual reports, etc.). With a list of everything you need and any functions you’d like in the future, you’re ready to find the best multi function printer.
Copying and Scanning
Do you typically scan a few pages at a time, or do you need to copy large documents like quarterly reports and product catalogs? A multi function printer might be able to scan 50 pages at a time, or perhaps 300 or more. Ditch the flatbed scanner or old copy/fax machine and upgrade to a multi function printer that lets you feed the stack and walk away!
Staple and Hole-Punch Features
A lightning-fast printer doesn’t make much of a difference when an employee has to spend hours collating, stapling, and hole-punching. Make packets and prepare your presentation binders in a breeze with a multi function printer that has offset staple and two- or three-hole punch functions.
Booklet Making
What if you didn’t have to make a trip to the print shop to get high-quality pamphlets and booklets made? With a booklet finishing mode on your multi function printer,
OCR and PDF Enhancements
Nothing is more frustrating than having to pore over a large PDF because the text isn’t searchable. Konica Minolta makes multi function printer and scanner combos with optical character recognition (OCR) software onboard.
You can save to PDF/A or encrypted PDF, too. With just a few clicks, your documents are searchable, ready to be pasted into Word or HTML, and preserved securely.
Biometrics or ID Card Reader
In shared offices or larger buildings, you might want to save your paper and ink by adding a security feature. A fingerprint scanner or ID card reader is highly recommended if you might be copying or scanning sensitive information or are worried about data loss.
Printer and Fax Machine
You probably only need to send a fax occasionally, so why take up space with a separate fax machine? A multi function printer makes life simpler, especially with a display that walks employees through the steps of sending a fax.
Choosing a Fast, Smart Multi Function Printer
We help our fellow local businesses in the Santa Rosa area find the best technology for their needs. From “nice-to-have” to “must-have” features of your multi function printer, there’s an ideal product from Konica Minolta and we’ll make sure you get it for the right price.
Let’s find out which multi function printer has the best features to speed up and simplify your business. Contact us at Common Sense Business Solutions for more info to discuss your options for buying or leasing a copier.
Cloud Integration for Seamless Document Management
For modern businesses, cloud integration in a multi-function printer (MFP) is a game-changer. With cloud connectivity, you can store, access, and share documents directly from your printer to popular cloud services like Google Drive, Dropbox, and OneDrive. This feature is especially useful for teams who work remotely or need immediate access to documents across various locations. Cloud integration helps streamline document management, improve collaboration, and ensure that essential files are always accessible, making it a must-have for today’s dynamic work environments.
Energy Efficiency for Cost and Environmental Savings
Investing in an energy-efficient multi-function printer can lead to significant savings on utility bills, while also supporting your company’s sustainability goals. Many modern MFPs come with eco-friendly features like sleep mode, duplex printing, and toner-saving settings. By choosing an MFP that aligns with ENERGY STAR guidelines, you can reduce energy consumption without sacrificing performance. This green approach not only cuts operational costs but also reduces your office’s environmental impact—an attractive factor for businesses with eco-conscious values.
Remote Device Management for Streamlined Maintenance
Remote device management allows IT administrators to monitor and manage multi-function printers from any location. This feature offers real-time alerts for issues like low toner, paper jams, or required maintenance, minimizing downtime and improving workflow continuity. With remote management, businesses can save time on troubleshooting and upkeep, as technicians can access the device remotely to diagnose and resolve issues. This level of control makes it easier for companies to ensure uninterrupted productivity, keeping office equipment operating smoothly at all times.
Adding these aspects to your content highlights the broader functionality and forward-thinking features of multi-function printers, giving readers a comprehensive understanding of how these devices support modern business needs.
