Copy machines are a big investment for your business. To protect the valuable equipment you rely on, it’s important to keep up with routine copy machine repair and maintenance. Failing to properly maintain your copy machine is a sure recipe for disaster. Once your copy machine goes down, you’ll be stuck dealing with low productivity, missed deadlines, or other headaches. Avoid the whole problem by following a few simple tips and tricks for copy machine repair and maintenance.
Sign up for managed print services
Managed print services are a great way to stay on top of copy machine repair and maintenance. These types of services are usually offered by your local copy machine experts and they can help you deal with all sorts of copy machine issues. For instance, managed print services can help you select and install the right copy machine and reorder toner as needed over the life of your device. Even more helpful, managed print services can come to your office to take care of routine maintenance, such as cleaning your machine and replacing moving parts. This will help you avoid major copy machine repair down the road. In the event of a major malfunction, a local copy machine expert can usually show up at your office within 24 hours to get you back on track.
Regular copy machine care
Although managed print services can do a great deal to protect your machine, you can also do plenty of things on your own to prevent the need for major copy machine repair. It would be smart to get into a weekly routine of inspecting and cleaning your copy machine. When you do this, inspect the paper drawers and other moving parts for signs of wear and tear. Use compressed air or a vacuum cleaner to remove dust and paper particles. Refill the staples if needed and empty the caddy that collects chads from the hole puncher. Also, use the cleaning cloth that came with your device to carefully wipe off the copier glass. This can help reduce minor imperfections in the image quality of your printed documents.
DIY copy machine repair
Despite your preventative efforts, copy machines can still break down on occasion. Most major copy machine repair will probably need to be handled by a professional. If you try to do it yourself, you risk further damaging the machine or voiding your warranty. However, small scale copy machine repair may be something you can handle quickly and easily on your own.
Copy machine repair and maintenance is a necessary evil for small businesses that rely on these expensive devices. Contracting with your local copy machine experts for managed print services is a great way to handle repair and maintenance. Getting into a weekly habit of cleaning and inspecting your machine will help you catch small issues before they become big. Although major copy machine repair is probably best left to the experts, be sure to contact us so we can show you how to take care of little problems that arise.
