With all the talk of a digital transformation, it’s easy to dismiss printed materials as an outdated idea taken over by cloud computing and file sharing. But most businesses still heavily rely on print to communicate with customers, clients, and employees. Network printers offer your business a variety of benefits by:
- Reducing capital and maintenance costs.
- Simplifying and speeding up printing through high-speed connections.
- Minimizing downtime through alert messaging.
- Making it easy to add additional printers as your business grows.
- Allowing users to access forms and other documents via the web.
Need more reasons to make the switch? Here are the 7 top ways network printers streamline your business’ day-to-day operations.
Network printers vs. local printers
You have 2 main options with business printing: a local printer that’s directly connected to a specific computer via a USB cable and that is only accessible from that device; or a network printer that does not need a physical connection and is part of a group of devices that can all access the same printer or printers at the same time.
Local printers are convenient, but can be more costly. And if they go down, it can have a negative impact on productivity because the user can’t simply reroute to another printer. Network printers offer a more flexible approach, can operate with multiple platforms, and come with a wide variety of features.
7 ways network printers benefit your business
Aside from being easy to set up and simple to use, network printers:
- Offer substantial cost savings. You don’t need separate printers for every employee or department, there are less supplies to buy, and support and maintenance costs are far lower.
- Need less maintenance. It just makes sense; fewer pieces of equipment in the office mean less maintenance. The maintenance that is required is more centralized and easier to manage.
- Uniformity. When employees are trained to use the same piece of equipment, the printing process is much smoother and workplace efficiency is increased. Instead of using individual printers that vary by brand, capabilities, and needed supplies, staff can access a well-managed network printer program they all understand.
- Enhanced capabilities. All the Konica Minolta Bizhub printers Common Sense Business Solutions offers are designed to handle complex tasks and high volume printing. They’re better equipped than local printers in terms of speed, paper handling, printing capacity, and advanced finishing features.
- Remote access. Network printers are ideal for flex and remote employees who still need to print at your central location. As long as there’s internet access, documents can be sent from anywhere to print.
- Diverse printing environment. If your business has departments with different needs like high-quality graphics and larger print volumes, network printers let you hook up as many different machines as you want. Employees can then choose the right printer for each job.
- Streamlined tracking. If you can’t track your printing usage you can’t control your print costs. Network printers together with a managed print services program make it much easier to track printer and supply usage.
Buy or lease network printers in Santa Rosa
If you own a Sonoma County business that needs a fast, reliable, and user friendly network printer, CSBS has the solutions you’re looking for. We’ll help you identify the needs of your company and show you how network printers can be the start of better productivity and a healthier bottom line. Contact us today to learn more!
