Office copiers have come a long way since the days when print speed was the only concern. Today’s multifunction copier scanner helps you share and organize files, collaborate with coworkers, and more. In fact, you can perform many tasks on a multifunction printer that you would otherwise do on a computer or tablet.
When choosing your office’s next copier scanner, think outside the box and imagine what you really want to be able to do. Chances are there’s a copier scanner solution that will help you save huge amounts of time and effort while bringing your workflow into the modern era.
So, think beyond pages per minute and dots per inch. Here’s what a Konica Minolta Bizhub copier scanner can deliver.
User-Friendly Design
When everyone has to bug the IT guy for help making the printer work, your resources are not being used effectively. There shouldn’t be one person in an office who knows the “trick” to using a copier scanner.
The touchscreen display on a new copier scanner looks and feels much like an iPad or other mobile device. No more clunky UX that requires a user manual. Anybody can walk up, take a look, and operate the copier intuitively.
Digitize Files to Searchable PDF
Sure, you’ve been all digital for years now—but do you have to consult paper file boxes for older records? Don’t waste your assistant’s time with data entry. Feed hundreds of pages at a time into your business copier scanner and let built-in OCR scanning produce searchable PDFs.
In fact, you can virtually eliminate paper by using your copier scanner for all intake forms, expense receipts, contracts, and anything else you’d rather have in digital format.
Scan to Cloud or Email
We’ve all experienced the huge time waste of scanning a document, saving it to the computer, emailing it to yourself, and weeks later still struggling to find where we left the file buried on the server.
What if you could scan and save every document to a convenient location with only a few clicks?
A copier scanner with cloud-ready apps like Konica Minolta’s Bizhub Connector can work with Google Apps, Evernote, SharePoint, and simple scan-to-email and scan-to-cloud systems.
Smart scanning can cut several minutes out of repetitive tasks. Having more secure documents that are easily findable can be even more valuable.
Save Paper, Save Space, Save Money
We help local businesses see the big picture when it comes to office equipment purchasing decisions. Frankly, you’ll spend more on supplies and labor than you will on the copier scanner. Why not make sure you get the right technology so you can enjoy greater efficiency day in and day out?
Upgrade your copier scanner machine, and you can expect lower energy consumption, more efficient ink and toner usage, and cloud sharing capabilities that reduce paper waste and enhance data security.
To find out which copier scanner is right for your team, contact us at Common Sense Business Solutions to discuss printer services in Santa Rosa
Advanced Connectivity Features
Modern multifunction copier scanners are game-changers when it comes to staying connected. Did you know many models now support Wi-Fi Direct and Bluetooth functionality? This means you can skip the hassle of logging onto the office network every time you need to print or scan. Imagine walking into a conference room, connecting your smartphone to the copier scanner, and printing handouts on the spot. For offices using mobile devices heavily, these features can seriously streamline workflows.
Eco-Friendly Printing Solutions
Thinking green? Today’s copier scanners are designed to minimize environmental impact. Many models now feature duplex printing as a default to cut down on paper waste, and some even offer eco-friendly toner cartridges that reduce plastic use. Plus, energy-efficient modes lower your power consumption during idle hours. Over time, these sustainable practices can add up, helping your business save money while reducing its carbon footprint.
Enhanced Document Security
Have you ever worried about sensitive files being left on the printer tray? Advanced copier scanners now offer robust security features like user authentication, encrypted file storage, and secure print release. These tools ensure that only authorized personnel can access specific files, keeping your data safe from prying eyes. For industries like healthcare or finance, where compliance is non-negotiable, these features are a must-have to maintain confidentiality.
