Purchasing a printer or copier for your office is a big investment; however, when cared for properly, your investment will last for years. The key to device longevity is consistent printer repair and maintenance. Some types of printer repair can easily be done on your own while other problems may need professional help from your local dealer. Here’s how to keep your printer in tip-top shape.

DIY Maintenance

Printer RepairCertain types of basic maintenance are simple enough that you can do it yourself. Things like changing the toner cartridge or refilling the paper do not require special knowledge. Just review your owner’s manual before you do it the first time and you’ll be all set. If your printer comes equipped with a hole-punch or staple function, you should also learn how to maintain these features. There will be a receptacle for the chads that are removed by the hole-punch and this receptacle will need to be emptied periodically. You will also need to refill the staple cartridge from time to time. Other types of simple DIY maintenance include using compressed air to remove lint particles and cleaning the exposure glass.

DIY Repair

Handling printer repair on your own is often not a good choice. If you damage something while trying to repair the device, it may not be covered by your warranty. However, there are a few simple things you can probably take care of yourself without taking any big risks. One of the most common mishaps with printers and copiers are paper jams. When paper jams occur, it’s wise to consult your owner’s manual to determine if the device needs to be stopped, turned off, or unplugged. Next, you can begin to clear the jam by removing the jam. If you feel a lot of resistance when pulling the paper free, try pulling it in the other direction. A major jam could have paper in multiple different areas, so check everything over carefully. Once the printer gets going again, you may want to inspect your copies carefully to make sure no pages are missing.

Copier Repair

Software Issues

Some printer repair issues focus on the software or network settings of the device rather than the printer itself. If you’re having trouble with your printer settings, you may be able to diagnose and repair the problem yourself. Consult your manual to learn more about how to configure your device and when it’s necessary to update software and printer drivers. If you are tech savvy, figuring out these types of printer repairs may be a breeze. If not, don’t hesitate to contact your local copier company for help. That’s what we’re here for!

Getting Professional Printer Repair Help

Many people like to tackle copier and printer repair on their own. After all, if you can do it yourself, you cut down your wait time and get back up to speed faster. Not to mention, you gain the satisfaction of fixing it yourself. However, some types of printer repairs are too involved for people who do not have special knowledge of these devices. If your printer is consistently getting jammed, has parts that need to be replaced, or is making any worrisome sounds or smells, it is time to call for professional help. Common Sense Business Solutions can readily help you solve your printer repair problems quickly and affordably.

Maintaining the printer and copier in your office is very important. Keeping up with all necessary printer repair and maintenance is the best way to protect your valuable investment. It also ensures that your business will remain productive and avoid frustrating delays due to printer malfunction.